Cox College Student Code of Conduct

All students are expected to consistently exhibit intellectual and personal integrity whether verbally, electronically, or on social media sites (Facebook, twitter, e.g.,), that involves the following behaviors:

  • Demonstrate honesty, rationality and accountability (students displaying this behavior are those who readily admit mistakes and oversights, accept responsibility, and take corrective action).
  • Maintain forthrightness with peers, staff and faculty and handle conflicts with others objectively.
  • Utilize safe techniques even when not being supervised.
  • Base statements only on information and facts known to be correct, and do not participate in malicious or slanderous conversation.
  • Contribute to a classroom atmosphere conducive to learning.
  • Comply voluntarily with the spirit, rules and policies of the college and any laboratory facilities.
  • Maintain an academic environment conducive to learning.

Non-discrimination/Harassment Policy and Complaint Procedures

In accordance with the Education Amendments of 1972, 34 CFR Part 106, Cox College has designated a Title IX Coordinator and Deputy Title IX Coordinator to ensure compliance regarding sex/gender discrimination of any type. 

Please direct questions/concerns to:

Jana Roberts, Director of Compliance and Assurance/Title IX Coordinator
417-269-3598
Jana.roberts@coxcollege.edu or compliance@coxcollege.edu

Dr. Sonya Hayter, VP of Student Affairs and College Advancement/ Deputy Title IX Coordinator
417-269-3469
Sonya.Hayter@coxcollege.edu or compliance@coxcollege.edu

 

Non-Discrimination Policy

Cox College is committed to maintaining a community that values the worth and dignity of every person, and fosters understanding and mutual respect among its members. Cox College does not discriminate against any member of the College community on the basis of race, color, national origin, religion, disability, age, veteran status, political affiliation, sex, sexual orientation, gender identity, pregnancy, marital status, or any other basis protected by law in its programs and activities. Inquiries concerning the non-discrimination policy or the procedure for filing a complaint should be addressed to Jana Roberts, Director of Compliance and Assurance/Title IX Coordinator, 1423 N. Jefferson Avenue, Springfield, MO 65802, (417) 269-3598, compliance@coxcollege.edu, or to the Office for Civil Rights.

 

Prohibition of Discrimination, Harassment and Retaliation

Title IX prohibits sex discrimination including sexual assault, stalking and other forms of sexual misconduct. It also includes discrimination, harassment and retaliation on the basis of sex or gender in employment, admission, participation and other matters related to education programs or activities operated by recipients of Federal financial assistance. Sexual assault, stalking and other sexual misconduct is a form of sexual harassment and, as such, is sex discrimination prohibited by Title IX. Sexual violence refers to physical sexual acts perpetrated against a person’s will or where a person is incapable of giving consent due to incapacity, and/or intellectual or other disability. This can include, but is not limited to, rape, sexual battery, sexual violence, sexual assault, and sexual coercion.

Harassment consists of unwelcome conduct, whether verbal, physical, digital/electronic, or visual, based on a person’s protected status such as age, sex, color, disability, marital status, race, religion, ethnic or national origin, and any other basis protected by law. Sex discrimination includes discrimination on the basis of pregnancy, gender identity, and failure to conform to stereotypical notions of femininity and masculinity. Sexual violence is a severe form of sexual harassment prohibited by this Policy. The College will not tolerate, condone, or subject anyone to any form of harassment. In addition to being illegal, any form of prohibited harassment violates the dignity of the individual and the integrity of the College as an institution of learning.

A copy of the Non-Discrimination/Harassment Policy and Complaint Procedures and the Prohibition of Romantic and Sexual Relationships between Students and Staff Policy may be obtained from Director of Compliance and Assurance/Title IX Coordinator, 1423 N. Jefferson Avenue, Springfield, MO 65802, (417) 269-3598 or compliance@coxcollege.edu.

Prohibition of Romantic and Sexual Relationships between Students and Staff

Non-Discrimination, Harassment Policy, and Complaint Procedures

Consumer Information/Right to Know Directory

The Cox College Consumer Information/Student Right to Know Directory is designed as a quick reference tool for College personnel, students, prospective students, and other consumers. Included in this directory is consumer information as required by the Higher Education Act and the Public Health Service Act. The Higher Education Opportunity Act (Public Law 110-315) (HEOA) was enacted on August 14, 2008, and reauthorizes the Higher Education Act of 1965, as amended (HEA). Information contained in this directory is updated annually by the Director of Compliance and Assurance in collaboration with the Policy and Compliance Council.

Have questions or need more information?   Please contact Compliance and Assurance, Financial Aid, or the Registrar’s Office by email (online), phone, or fax:

Compliance and Assurance: (417) 269-359, compliance@coxcollege.edu
Registrar:  (417) 269-3856, registrar@coxcollege.edu
Financial Aid: 417 (269) 3045, financialaid@coxcollege.edu
Main College Number: (417) 269-3401
Office Hours:  8:00 am – 5:00 pm
Fax: (417) 269-3581

The current College Catalog is available online here.

Archived College Catalogs are available online here.

Programmatic handbooks are available online here.

34 CFR 668.41

Annual notification is sent via email by Compliance and Assurance.  A copy may be obtained from Director of Compliance and Assurance/Title IX Coordinator, 1423 N. Jefferson Avenue, Springfield, MO 65802, (417) 269-3598, compliance@coxcollege.edu.

20.U.S.C. 1015a(i)(1)(V); DCL GEN 08-12, pages 31-34

Compliance and Assurance Student Affairs
Financial Aid Bookstore
Registrar Bursar
Academic Affairs CoxHealth Human Resources
Business and Finance CoxHealth Public Safety

34 CFR 668.14(a)-(d); 34 CFR 668.42; 34 CFR 668.43

 

Available Financial Aid

34 CFR 668.14(b)(11)

Cox College participates in the following financial aid programs:

 

Federal Pell Grant

A federally funded grant program. Eligibility is determined on the basis of financial need. Eligible students may receive up to $6,095 per year depending on need, hours enrolled and federal funding of the program.

 

Federal Supplemental Educational Opportunity Grant (SEOG)

These federally funded grants are awarded to Pell Grant eligible students with the lowest Estimated Family Contribution demonstrating exceptionally high financial need. Priority in awarding is given to students who have been accepted for admission and whose financial aid application results have been received by April 1. Eligible students may receive up to $800 per year.

 

Federal Stafford Loan

The William D. Ford Federal Direct Loan Program (formerly Stafford Loan) is the largest federal student loan program. Under this program, the U.S. Department of Education is your lender. All students who file a FAFSA application will be considered for a Direct Loan.

There are four types of Direct Loans available:

  • Direct Subsidized Loans are loans made to eligible undergraduate students who demonstrate financial need to help cover the costs of higher education. The interest does not accrue while the student is enrolled at least half-time in college because it is paid by the Federal government.
  • Direct Unsubsidized Loans are loans made to eligible undergraduate and graduate students, but in this case, the student does not have to demonstrate financial need to be eligible for the loan.
  • Direct PLUS Loans are loans made to graduate students and parents of dependent undergraduate students to help pay for education expenses not covered by other financial aid.
  • Direct Consolidation Loans allow you to combine all of your eligible federal student loans into a single loan with a single loan servicer.

 

Federal Work Study

The Federal Work Study program was established to allow students an opportunity to not only earn money, but to gain valuable experience through the student employment program. The Financial Aid Office maintains the role of determining eligibility. The Staff Accountant, in conjunction with the Financial Aid Office, coordinates the allocation of work-study funds to students, collects and maintains all employment records.

The college work-study program was established to promote temporary employment of students in institutions of higher education who are in need of the earnings of such employment in order to pursue their courses of study.  The student must be enrolled and establish financial need in order to qualify for the program.  Cox College Financial Aid office requires all students seeking financial assistance to complete the Free Application for Federal Student Aid (FAFSA) in order to determine eligibility. In addition, a student must have financial need; that is, his or her cost of attendance must be greater than his or her Expected Family Contribution (EFC).  The Financial Aid Office may not award Federal Work Study employment to a student if that award, when combined with all other resources, would exceed the student’s need.

The mission of the Cox College Work Study Program is two-fold:

  • To assist the financially needy student in meeting the costs of post-secondary education by providing the student with the opportunity to earn money with temporary employment;
  • To stimulate and promote the learning of skills, responsibilities, and attitudes related to the world of work in an educational setting; combining learning with work that will transfer into careers and vocations after college.

Cox College website at:
https://coxcollege.edu/apply-for-financial-aid/

U.S. Department of Education:
https://studentaid.ed.gov/sa/types/loans

 

Public Service Loan Forgiveness

U.S. Department of Education:
https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

 

State Grant Assistance

34 CFR 668.14(b)(11)

Missouri Academic Scholarship (Bright Flight) is a merit-based program that encourages top-ranked high school seniors to attend approved Missouri postsecondary schools.  For eligibility requirements and application information, go to: https://dhe.mo.gov/ppc/grants/accessmo.php

Missouri Access Grant is a need-based program. Award amounts are based on your EFC and the type of school you are attending when you receive the award. If you transfer to a different school, your award amount may change based on the type of school to which you transfer.  For eligibility requirements and application information, go to: https://dhe.mo.gov/ppc/grants/accessmo.php

Marguerite Ross Barnett Memorial Scholarship is a need-based scholarship that was established for students who are employed while attending school part-time. For eligibility requirements and application information, go to: https://dhe.mo.gov/ppc/grants/rossbarnett.php

Have additional questions?  Contact the Financial Aid Office or visit with Cox College website at:

https://coxcollege.edu/wp-content/uploads/groups/group6/FAQ-revised-for-web-site-Revised.pdf

 

CoxHealth

CoxHealth Tuition Reimbursement Program:  Full-time employees are eligible for $1,200 per calendar year, upon hire. Part-time employees requisitioned 40 hours per pay period are eligible for $600 per calendar year, upon hire.

CoxHealth Loan Forgiveness Program:  CoxHealth will provide up to $5,000 per year to a maximum of $10,000 in tuition assistance/loan forgiveness for past and/or future educational expenses for RN and allied health students for the final two years of their educational programs. Participants will be required to apply no later than six months from the date of their graduation from the approved program. If selected, students must commit to working for CoxHealth for 2080 hours for each $2,500 received following the completion of their educational program.

Have additional questions about CoxHealth programs?  Contact Human Resources at 417-269-5627 or 1-800-711-9457 or HR-Recruitment@coxhealth.com

 

Financial Arrangements

Students are expected to have made necessary financial arrangements prior to the start of the semester/term or session. By the first day of each semester/term or session, students should have: (1) enough financial assistance to cover their entire account balance (pending aid); (2) enroll in the Automatic Payment Plan during the scheduled enrollment period; or (3) pay the required tuition, fees and all related balances in full with personal funds. Failure to do so will result in a hold being placed on the student’s account until the account is paid in full.

Cox College works in cooperation with Nelnet Business Solutions to offer an interest-free monthly payment plan to our students. Students who prefer to make monthly payments can sign up with Nelnet Business Solutions for the Automatic Payment Plan during the scheduled enrollment period. For more information regarding this payment option please http://mycollegepaymentplan.com/cox/ or contact the Bursar at 417-269-3440.

 

Financial Obligation Policy

Students are not entitled to register for upcoming semesters/terms or sessions, receive recommendations, degrees, honors, certificates, or official transcripts until all financial obligations to the college are fulfilled. In the event of default in the payment of any amount due, the account is turned over to an agency or attorney for professional collection or legal action. The student will be liable for all legal and collection fees that may be incurred on the outstanding balance.

 

Billing Appeals Policy

https://coxcollege.edu/billing-appeals-policy/

 

Rights and Responsibilities of Financial Aid Recipients

34 CFR 668.42(c)

As a student, you have the right to know:

  • All the financial aid programs that the college participates in state, federal, and institutional.
  • The allowable cost for tuition, fees, room/board, books, supplies, transportation, personal, and miscellaneous expenses that are included in your financial aid expense budget.
  • How your financial need was determined and what aid you can receive after your family contribution is calculated.   
  • How your financial aid awards will be determined and program information on each award you received.
  • The college refund policies.
  • You can request a review of your current financial situation if you meet certain criteria based on changes since filing your current aid year FAFSA application.
  • Loan information including interest rates, total amount to be repaid, procedures for repayment, when repayment begins, and how long you have to repay the loan.
  • Guidelines for the determination of Satisfactory Academic Progress as defined by the Department of Education, and the criteria for continued financial aid eligibility.
  • How the aid you were awarded will be disbursed.

Students Responsibilities:

  • To review and understand the terms and conditions of your financial aid award.
  • Be aware and comply applications with all deadlines and requirements for financial aid.
  • To inform the Financial Aid Office of any outside scholarships, assistantships, or additional resources that you receive.
  • Inform the Financial Aid Office if you intend to enroll less than full time for any semester so your aid can be adjusted, if needed, and disbursed properly.
  • To fill out the FAFSA application completely and accurately. If you are selected for verification, provide all requested documents in a timely manner, and ensure that all submitted materials are complete and accurate. Please be aware that falsification of information on application forms for federal financial assistance is considered a criminal offense, and you may be subject to penalties under the U.S. Criminal Code.
  • You must read and understand all forms that you are asked to submit or sign, realizing that you are legally responsible for all agreements signed.
  • You must comply with all policies and procedures of Cox College.
  • All financial aid funds received are for educational expenses only.

Revised 07/25/2018

 

Satisfactory Academic Progress (SAP) Policies

34 CFR 668.42(c)(2); also 34 CFR 668.34

Cox College Website:
https://coxcollege.edu/wp-content/uploads/2018/08/Satisfactory-Academic-Performance-Policy-rev.-2018.pdf

College Catalog, pg. 35

Understanding Your Financial Aid Award
https://studentaid.ed.gov/sa/fafsa/next-steps/accept-aid

Understanding Your Federal Student Loan Types, Terms and Interest Rates
https://studentaid.ed.gov/sa/types/loans

 

Opt-Out Process for Book Purchases

Students who are Pell-eligible may wish to purchase their books from an alternate source. To do this, the student has the right to request an early disbursement of a portion of their Pell grant and additional Federal Aid.

  • The maximum early disbursement allowed will be calculated by subtracting the cost of tuition and fees from the amount of Pell Grant and additional Federal Aid awarded for that term as of the date the request is being reviewed. If the cost of tuition and fees is more than the federal aid awarded, an early disbursal will not be granted.
  • The early disbursement will also be limited to the book component of the student’s cost of attendance as determined by the Cox College bookstore and Financial Aid Office.
  • If this early disbursement is granted, the student will not be eligible or have access to make any charges at the bookstore for that term. If a student already charged books using their financial aid at the bookstore, they are no longer eligible for the early disbursement.
  • A student may request the early disbursement on a per-term basis by contacting the Financial Department and asking for an early disbursement only for the calculated amount of books. The Financial Aid Department must be contacted, and the disbursement calculated twenty-one (21) days before the first day of the term that the disbursement is being requested.

By requesting this option, students will not be able to charge any products at the bookstore. 

To request an early disbursement please email the Financial Aid office at Finanicalaid@coxcollege.edu with the subject line” Opt-Out Process for Books”.  Requests for the Opt-Out Process for Books will only be accepted by emails from the student’s Cox College email account.   

College Catalog, pg. 35

Understanding Your Financial Aid Award
https://studentaid.ed.gov/sa/fafsa/next-steps/accept-aid

Understanding Your Federal Student Loan Types, Terms and Interest Rates
https://studentaid.ed.gov/sa/types/loans

 

Penalties for Drug Violations

34 CFR 668.40

Students with criminal convictions have limited eligibility for federal student aid.  Eligibility can be affected by incarceration and/or the type of conviction. 

See Drug and Alcohol Prevention and Health-Related Information and Policies (need to hyperlink to this section)

For additional information, go to:
https://studentaid.ed.gov/sa/eligibility/criminal-convictions

 

Verification Requirements

34 CFR 668.53

Students who have been selected by the U.S. Department of Education for verification must comply with the federal regulations. This federal regulation requires that the institution request certain documents to verify the information you reported on your FAFSA.

Documents required for verification are as follows:

  1. Verification Worksheet provided by Cox College for the applicable year
  2. Tax information through IRS Data Retrieval or IRS Tax Return Transcript for the applicable year
  3. Copies of all W-2 Forms for the applicable year

Please submit a complete packet of information to:
Financial Aid Office
Cox College
1423 North Jefferson Avenue
Springfield, MO 65802
FAX: 417-269-3586
Email: FinancialAid@coxcollege.edu

It is the full responsibility of the Student to provide all necessary documents needed to complete the verification process. It is important to respond with the necessary documents as soon as possible or by the deadline stated on letter provided to the student by Cox College. Waiting to return your information may jeopardize your ability to receive all federal aid that may be available to you. Some federal funds are limited and are disbursed on a first-come, first-serve basis after eligibility is determined. Please note Federal eligibility cannot be determined until the verification process is complete.

As soon as Cox College has received your full information, the verification process will be completed within thirty (30) days.  An award letter will be emailed to your Cox College email once the verification process has been completed and you are registered for the upcoming semester.

Revised 07/25/2018

 

Veterans Benefits

Cox College Website:
https://coxcollege.edu/va-benefits-programs/

34 CFR 685.304(a); 34 CFR 682.604(f)

 

Entrance Counseling – Direct Loans

34 CFR 685.304(a); 34 CFR 685.301(a)(3)(i)(A)-(C)

Entrance Counseling provides an overview of the Direct Loan Program and includes information about the types of Direct Loans available, the costs of borrowing, eligibility, and repayment.

All students taking out Direct Subsidized Loans or Direct Unsubsidized Loans: If you have not previously received a subsidized or unsubsidized loan under the Direct Loan Program or a subsidized or unsubsidized Stafford Loan under the Federal Family Education Loan (FFEL) Program, you will be required to complete entrance counseling.

Graduate students taking out Direct PLUS Loans: If you have not previously received a PLUS loan under the Direct Loan Program or the FFEL Program, you will be required to complete entrance counseling—even if you previously completed it for a subsidized or unsubsidized loan.

For additional information, go to:
https://studentaid.ed.gov/sa/fafsa/next-steps/entrance-counseling

 

Exit Counseling – Title IV Loan Programs

34 CFR 685.304(b); 34 CFR 682.604

Exit counseling provides important information to prepare you to repay your federal student loan(s).

If you have received a subsidized, unsubsidized or PLUS loan under the Direct Loan Program or the FFEL Program, you must complete exit counseling each time you:

  • Drop below half-time enrollment
  • Graduate
  • Leave school

For additional information, go to:
https://studentloans.gov/myDirectLoan/counselingInstructions.action?counselingType=exit

 

Lender Assistance in Preparing Educational Counseling, Financial Literacy, or Debt Management Materials

34 CFR 601.21(c)(6)

Cox College Website at:
https://coxcollege.edu/keys-to-financial-literacy/

 

Financial Aid Code of Conduct

34 CFR 668.14(27); 34 CFR 601.21

Cox College Website at:  https://coxcollege.edu/wp-content/uploads/groups/group4b/Cox-College-adheres-to-the-NASFAA-Code-of-Conduct.pdf

 

National Student Loan Data System (NSDLS)

20 U.S.C. 1092b(d)(3)

Available online at:
https://www.nslds.ed.gov/nslds/nslds_SA/

 

Private Education Loan Disclosures if Providing Information About a Private Education Loan from a Lender to a Prospective Borrower (including self-certification form)

34 CFR 668.14(b)(29); 34 CFR 601.20; 34 CFR 601.11; 34 CFR 601.30

Students are encouraged to apply for all scholarships, Federal grants, and Federal loans for which they are eligible before considering a private education loan, sometimes called an alternative loan. Terms and conditions for Federal student loans may be more favorable than those of private education loans.

Private education loans allow students to borrow in their own name without any government guarantee. The loans are based on the borrower’s credit, and it is often beneficial to have a credit-worthy co-signer. Since these are not governmental loans, the lender assumes more risk and may charge a higher interest rate, larger loan fees, or have more stringent credit requirements than the federal loan programs. Private loans cannot be combined with federal loans if a student wishes to consolidate his/her loans after graduation.

 

Applying for a Private Education Loan

  1. Determine your priorities.  Consider what aspects of a loan are most important to you, such as credit and co-signer requirements, co-signer release, interest rates, fixed or variable interest, fees, enrollment criteria, repayment terms, and borrower benefits such as a discount or rebate for paying through auto debit.
  2. Research and compare your options.  Look at several lenders and loan products to determine which one best meets your needs.  (See next section for information on selecting a lender.)
  3. Submit your application.  Once you have decided which loan to apply for, go to the lender’s website to complete the application. During the application process, you will be required to complete a Private Education Loan Applicant Self-Certification form.  PDF Section 2 of that form will ask for your cost of attendance and estimated financial assistance for the loan period.  To obtain those figures, either refer to your award letter or contact your financial aid counselor.
  4. Follow up promptly.  If you are pre-approved for the loan, the lender will instruct you on any additional steps that you need to complete.  Be sure to respond promptly to any request from your lender.
  5. Once the lender has received everything it needs from you it will notify Cox College that the loan is ready to certify.  After you have registered for classes, we confirm your eligibility and enrollment, and submit the certification to the lender.  At that time, we will send you a revised Award Letter showing the loan amount that was approved.
  1. Receive final disclosure.  After Cox College certifies your loan, the lender is required to send you a final disbursement disclosure informing you of your right to cancel the loan.  After providing that disclosure, the lender is required to wait at least six (6) days before sending your funds to the school.

 

Preferred Lender List and Disclosure/Arrangement Annual Report

34 CFR 601.10; 34 CFR 601.11; 34 CFR 601.12; 34 CFR 601.20

Students may borrow from any lender they wish.  Selecting a lender for a private loan is an important decision.  The loan programs differ, so it is important that you know the terms and conditions of the loan as well as your rights and responsibilities as a borrower.  Students (and families) are encouraged to research the lender benefits, customer service and other information related to loan processing, services and cost.  Remember that a loan is a debt that must be repaid, so it is recommended that students borrow wisely and no more than is necessary.

 

Direct Loan Model Disclosure Form

https://ifap.ed.gov/dlfsheets/attachments/DLSubUnsubPLD.pdf

34 CFR 668.41(a) – (d); 34 CFR 668.43

 

Academic Programs, Facilities, and Instructional Personnel

Cox College Website:
A listing academic programs and certificates can be found at:
https://coxcollege.edu/ms-new-program-page/

College catalog and programmatic handbooks can be found at:
https://coxcollege.edu/search-course/

Faculty information can be found on the Cox College website under About the College at:
https://coxcollege.edu/faculty-staff-2/

The Directory includes faculty’s name, position, credentials, email and contact information.

College Catalog, pgs. 258 – 267

 

Instructional Facilities

Campus-based courses are taught in classrooms and laboratory settings at the college campus at 1423 N. Jefferson Ave., Springfield, MO 65802. Science classes may be taught at the Trustee Science Center on Drury Lane at Drury University. Cox College and Drury offer a dual degree program in Houston, Missouri.  Clinical settings are located at CoxHealth facilities, various schools, and other patient care facilities.

 

Course Schedule Information

Course Schedules are found at:
https://coxcollege.edu/search-course/

A Course Index listing of courses, course descriptions, and credit is found in the College Catalog at:
https://coxcollege.edu/search-course/

Academic Calendar:
https://coxcollege.edu/event-calendar/

College Catalog, pgs. 207 – 256

34 CFR 668.41(a) – (d); 34 CFR 668.43; 20 USC 1015(a) & (h)

 

Cost of Attending the Institution

Available online at https://coxcollege.edu/tuition-and-fees/

College Catalog, pg. 29

 

Net Price Calculator

Available online at https://coxcollege.edu/net-price-calculator/

Cox College encourages students to communicate with faculty and administration to report problems, request assistance, and seek clarification of any issue or dispute affecting their well-being or academic progression. The purpose of this policy is to ensure due process and due diligence in the event of a student complaint. To the extent possible and when appropriate, decisions will be made within the context of existing college policies.

Complaint and Grade Resolution Process

34 CFR 668.41(a) – (d); 34 CFR 668.43; 34 CFR 668.22

 

Withdrawals from Cox College

A verbal intent to withdraw from a course or the college is considered unofficial and insufficient. Failure to attend classes does not constitute a schedule change or withdrawal and does not entitle the student to a refund.

If a student wishes to withdraw from the college, he or she must obtain and complete an official Student Withdrawal form. The form must be fully completed and turned in to the Registration Office. The date the Registration Office receives the completed withdrawal form is the date used to calculate the amount of refund, if applicable.

College Catalog, pg. 60

 

Refund Policies

Available online at https://coxcollege.edu/refund-policy-for-drops-withdrawals/

College Catalog, pgs. 30 – 31

 

Refund Policy Requirements for Withdrawal and Return of Federal Financial Aid

All schools are required to implement the Return of Title IV Funds federal policy. This policy could result in significant cost to the student. Therefore, withdrawal from school should be a careful consideration. The Return of Title IV Funds policy only relates to students with federal financial aid. Students without federal funding will refer to the institutional refund policy regarding withdrawal from the college. Once a student completes more than 60% of a semester or payment period, a student has earned 100% of the federal funds received and no federal funds will be returned. An example of the withdraw calculations will be available in the Financial Aid Office and e-mailed to all current students at the beginning of each semester.

The Return of Title IV Funds is calculated by a percentage based on the number of days completed divided by the number of days in the academic period. Scheduled breaks of five days or more will be deducted from the total number of days in the semester. The following criteria determines the withdrawal date:

  • For a seated course the student’s last day of attendance will be used.
  • For an online course the student’s last day of participation in an academically-related activity will be used.
  • The official withdrawal date will be provided by the Registrar’s Office.

 

Federal Title IV Aid refunds will be returned in the following order:

  1. Unsubsidized Stafford Loan
  2. Subsidized Stafford Loan
  3. Graduate PLUS Loan
  4. PLUS Loans
  5. Pell Grant
  6. Supplemental Educational Opportunity Grant (SEOG)
  7. Other Financial Aid Programs

 

Impact of Leave of Absence (LOA) on Student Loans

Students must be aware that the Leave of Absence (LOA) from the department, program, or college does not refer to the Title IV financial aid conditions. A school may grant a student an LOA that does not meet the conditions to be an approved LOA for Title IV purposes. A LOA must be reported to the Student Loan Clearinghouse as a student having withdrawn from the college, effective from the last date of attendance, and is subject to all loan repayment deadlines.

A LOA may cause a student to fail financial aid satisfactory academic progress standards which would require a student to use the financial aid appeal process to regain financial aid eligibility for future semesters. All LOA’s granted to students eligible for federal financial aid must comply with federal regulations.  

 

Impact of Attendance on Student Loans

Not attending classes does not withdraw a student from school. The student is responsible for all charges until the withdrawal process has been completed.

When a student withdraws from Cox College, the determination will be made whether a student must repay monies previously disbursed. This repayment will be in accordance with federal regulations found in current Title IV regulations as outlined in the Federal Student Financial Aid Handbook or the Cox College website under Financial Aid and Bursar Info (FAQ). If a student withdraws before the first day of class, or never attends classes, 100% of the Federal Aid must be returned.

College Catalog, pgs. 33 – 34

34 CFR 668.41(a) – (d); 34 CFR 668.43

 

Accreditation, Approval, and Licensure of Institution and Programs

Cox College is accredited by the Higher Learning Commission, 30 N. LaSalle Street, Suite 2400, Chicago, IL 60602-2504, 800-621-7440, https://www.hlcommission.org. Special accreditations are also held by units within the College. Go to http://coxcollege.edu/accreditation-approvals-affiliations-articulations/ for information on all accreditations and approvals, or contact Office of the President, Room 200, 417-269-3402.  A copy of the documents describing accreditation, approval, and licensing will be made available for review to any enrolled or prospective student upon request.

 

Foreign Gifts or Contracts Worth More than $250K Within a Single Calendar Year

Not applicable to Cox College.

34 CFR 668.41(a) – (d); 34 CFR 668.43; 34 CFR 668.231

Cox College is committed to full compliance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 by providing equal opportunity and reasonable accommodations to qualifying students with disabilities. Students, faculty, staff, and administration all play a role in ensuring that reasonable and appropriate accommodations are provided in a timely and effective manner.

It is Cox College’s policy that no qualified student who demonstrates a physical or mental impairment that substantially limits one or more major life activities be excluded from participation in, be denied benefit of, or be subject to discrimination in any program or activity offered by Cox College. Cox College endeavors to provide qualified students with disabilities equal access, not advantage, to the College’s educational opportunities, facilities, programs and activities in the most integrated setting appropriate to the needs of the individual.

It is the student’s responsibility to request accommodations. It is only through the student’s voluntary disclosure of disability and request for accommodations that Cox College can support the student’s disability needs. For more information about how to request accommodations, please contact the Student Support Coordinator, Academic Resource Center 2nd floor Terrace, 1423 N. Jefferson Avenue, Springfield, MO 65802, (417) 269-3225, DisabilityServices@coxcollege.edu.

Cox College Disability Accommodation Documentation and Process

34 CFR 668.43; 34 CFR 668.5; 34 CFR 668.164(i)

 

Interstate Authorization Transfer of Course/Degree Certified Statement by Institution Official

The student should be aware that these degree programs may not transfer.  The transfer of course/degree credit is determined by the receiving institution.

 

Transfer of Credit Policies

Cox College Website:
Admission Requirements for Transfer Students:
https://coxcollege.edu/admissions-2/

General Education Transfer Course Equivalent:
https://coxcollege.edu/wp-content/uploads/2018/03/Gen-Ed-Transfer-Equivalents.pdf

Credit Hour Policy 

Transfer Credit Limit Policy

College Catalog, pg. 26 – 28

 

Articulation Agreements

Cox College Website:
https://coxcollege.edu/articulation-agreements/

College Catalog, pg. 9 – 10

34 CFR 668.43 (a)(10)

Cox College complies with the provisions of the Digital Millennium Copyright Act (DMCA). It is illegal, as described in the Federal Law, and more recently the DMCA, to download, upload, or distribute in any fashion copyrighted material, in any form, without permission or a license to do so from the copyright holder.

Federal Copyright Law requires all members of the Cox College community, including faculty, staff, students, volunteers, and patrons to respect the proprietary rights of owners of copyrights and refrain from actions that constitute an infringement of copyright or other proprietary rights. Cox College prohibits the unauthorized distribution of copyrighted materials, including the use of peer-to-peer (P2P) networks. Members of the College community who use these networks to share copyrighted media files may be subject to appropriate disciplinary action or sanction ranging from loss of access to the relevant College services or property (including computing privileges) to dismissal or removal from the College as determined by applicable employment or student disciplinary policies. In addition, unauthorized distribution of copyrighted material, including peer-to-peer file sharing, may subject a student or employee to serious civil and criminal liabilities (e.g., 17 U.S.C. 504, et seq.).

Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorney’s fees. For details, see Title 17, United States Code, Sections 504,505. Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines up to $250,000 per offense.

Because of advances in technology and ease to copy, transmit, distribute, adapt, display, or perform copyrighted works, individuals must increasingly be aware of various copyright implications when using a wide range of materials and devices. Copyright violations related to printed materials, materials in digital format, audio and video recordings, music, Internet transmissions, computer programs and databases, or any other types of materials create potential legal liability for Cox College and the individuals involved. Faculty, staff, students, and any third parties accessing www.coxcollege.edu must also be familiar with and comply with the Copyright and CoxHealth Policy and the Cox College Copyright Policy and Peer-to-Peer (P2P) File Sharing Program.  

Copyright and CoxHealth Policy

Cox College Copyright Policy and Peer-to-Peer File Sharing Program Policy

Peer-To-Peer File Sharing Program (P2P) Annual Disclosure Statement

Cox College complies with the provisions of the Digital Millennium Copyright Act (DMCA). It is illegal, as described in the Federal Law, and more recently the DMCA, to download, upload, or distribute in any fashion, copyrighted materials, in any form without permission or a license to do so from the copyright holder.

20 USC 1092(a)(1) as modified by HEOA Section 488(a)(1) and HEA 485 (a)(1)(Q)

 

Student Leadership & Support Organizations

Student organizations are a great way for students to become involved in their academic, personal, professional and social success during their time at college. Cox College currently offers the following avenues for involvement:

  • Student Government Association (SGA)
  • Radiologic Sciences Student Association (RSSA)
  • Student Nursing Association (SNA)
  • Student Occupational Therapy Association (SOTA)
  • Student Ambassadors
  • Other leadership opportunities

Cox College encourages students to take ownership of their interests and start a student organization. Stand out in the crowd and be a leader!  Employers look for qualified candidates who possess skills developed while participating in student organizations. These skills will help you rise to the top academically, personally and professionally.

20 USC 1092(a)(1) as modified by HEOA Section 488(a)(1) and HEA 485 (a)(1)(Q)

 

Diversity of Student Body

Enrollment by Race and Gender Report is available online at:

https://coxcollege.edu/cox-college-scorecard/

A paper copy is available upon request to the Director of Compliance an Assurance.

 

Diversity of Student Body for Pell Grant Recipients

Enrollment by Race and Gender is available online at:

https://coxcollege.edu/cox-college-scorecard/

A paper copy is available upon request to the Director of Compliance an Assurance.

Placement in Employment Information

34 CFR 668.41(d)(5)

Available online at:  https://coxcollege.edu/cox-college-scorecard/

For additional information, see Bureau of Labor Statistics: 

https://www.bls.gov/regions/news-release-finder.htm?states=MO

 

Completion/Graduation and Transfer-out Rate of Full-time Undergraduates

34 CFR 668.419(a) – (d); 34 CFR 668.45; 34 CFR 668.8(b)(1)(ii)

Available online at:  https://coxcollege.edu/cox-college-scorecard/

For additional information, see:

National Center for Education Statistics (NCES) College Navigator at https://nces.ed.gov/collegenavigator/?q=cox+college&s=all&id=176770

IPEDS Graduation Rate Survey (GRS) at https://nces.ed.gov/ipeds

 

Graduate or Professional Education in Which the Institution’s Graduates Enroll

34 CFR 668.41(d)(6)

Available online at:  https://coxcollege.edu/cox-college-scorecard/

 

Job Placement Rates

HEA Sec. 487(a)(8) (20 U.S.C. 1094(a)(8)) (34 CFR 668.14(b)(10)) Not changed by HEOA.

Available online at:  https://coxcollege.edu/cox-college-scorecard/

 

Retention Rate

34 CFR 668.41(d)(3)

Available online at:  https://coxcollege.edu/cox-college-scorecard/

34 CFR 668.6(b)

Bachelor of Science in Diagnostic Imaging Disclosure Information

Interventional Radiography

Computed Tomography

Magnetic Resonance Imaging

20 U.S.C. 1015b

 

Textbook Pricing Information

Available online at:
https://bookstore.mbsdirect.net/vbm/vb_home.php?FVCUSNO=37453&url=coxcollege.htm

34 CFR 668.71(c); 34 CFR 668.72 – 74

Misrepresentation is defined as a false, erroneous, or misleading statement made directly or indirectly to:

  • A student, prospective student, or any member of the public, or
  • an accrediting agency, a state agency, or the Department of Education.

Cox College employees and its representatives do not purposely give inaccurate information about the college. Factual information is presented to prospective students and families regarding educational programs, financial charges, and the employability of its graduates. Student endorsements or testimonials are given voluntarily and under no duress.

34CFR 601.21

Not applicable to Cox College.

Constitution Day and Citizenship Day is observed each year to commemorate the signing of the Constitution on September 17, 1787, and “recognize all who, by coming of age or by naturalization, have become citizens.”   

All higher education institutions that receive federal funds from the Department of Education are required to implement an educational program relating to the U.S. Constitution on September 17 of each year (when the 17th falls on a Saturday, Sunday or holiday, Constitution Day shall be held during the preceding or following week). Congressional initiative is authorized by Section 111 of Division J of Public Law 108-447, the “Consolidated Appropriations Act, 2005, Dec. 8, 2004; 118 Stat. 2809, 3344-45 (Section 111).

20 USC 1094(a)(23)

Cox College provides the following links to students who wish to register to vote. The forms are downloadable and may be printed and mailed. The college encourages all students, staff and faculty to exercise their right to vote.

http://www.dss.mo.gov/fsd/voter_registration.pdf

http://www.sos.mo/gov/elections/goVoteMissouri/register.aspx

Family Educational Rights and Privacy Act (FERPA) Directory Information

34 CFR 668.41(c): 34 CFR Part 99

Cox College adheres to a policy of compliance with the Family Educational Rights and Privacy Act of 1974, as amended (FERPA) (20 U.S.C. § 1232g). In accordance with federal law, Cox College has adopted policies and procedures governing the confidentiality of student educational records. No individual shall have access to, nor will the institution disclose any information from, a student’s educational record without the prior written consent of the student or as otherwise authorized by FERPA. Information designated as directory information and maintained by Cox College may be released, unless specifically prohibited by the student in writing. Forms authorizing Cox College to withhold any or all such information are available in the Registration office. Educational records are maintained in the Registration office, and copies of records are provided to advisors. Official transcripts are maintained in the Registration office and are, except as herein provided, released upon the student’s consent.

Permitted exceptions under the law include: disclosures to college personnel who have a legitimate educational interest, officials of other institutions in which a student seeks enrollment, representatives of agencies or organizations from which a student has received financial aid, and certain federal and state officials.

 

Directory Information

Directory information may appear in public documents and may otherwise be disclosed by the College for any purpose in its discretion, without the student’s consent. The College has determined the following categories of information as directory information:

  • Student’s name
  • Mailing address
  • Academic classification
  • Field of study
  • Dates of attendance
  • Degrees, certificates and awards received
  • Participation in officially recognized activities
  • Photographic, video, or electronic images of student taken and maintained by the College

 

Notification of Rights Regarding Education Records

FERPA affords students certain rights with respect to their education records. These are:

  • The right to inspect and review the student’s education records.
  • The right to request the amendment of the student’s education records to ensure that they are not inaccurate, misleading or otherwise in violation of the student’s privacy or other rights.
  • The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
  • The right to file with the US Department of Education a complaint concerning alleged failure by Cox College to comply with the requirements of FERPA.
  • The right to obtain a copy of the college’s FERPA policy. Students can obtain a copy of the policy from the Office of the Registrar.

Health and Safety Directory

34 CFR 668.41(a); 34 CFR 668.41(e); 34 CFR 668.46; 34 CFR Part 668 Subpart D, Appendix A

 

Annual Security (Clery) Report and Crime Log

34 CFR 668.46; 34 CFR Part 668 Subpart D, Appendix A; 34 CFR 668.46(f)

Cox College complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 U.S.C. §1092(f)) and the Drug-Free Schools policies as outlined by the federal government. Crime statistics provided in Cox College’s Annual Security Report are based upon incidents reported by campus security authorities and local police agencies. Cox College annually reports statistics for the three most recent calendar years concerning the occurrence on campus, in or on non-campus buildings or property, and on public property (as those terms are defined and interpreted for purposes of the Clery Act) for occurrences of murder, manslaughter, sexual misconduct, including (forcible and non-forcible) sexual assault, domestic violence, dating violence and stalking, robbery, arson, aggravated assault, burglary, and motor vehicle theft; statistics on arrests for violations of liquor or drug abuse as well as weapons possession violations; disciplinary referrals for liquor, drug and weapons violations; and statistics on Hate Crimes that are reported to local police agencies or to campus security authorities.

The CoxHealth Security Services Department, in consultation with the Cox College Director of Compliance and Assurance, will make the determination as to whether a reportable offense has occurred. These reports are compiled to prepare the annual Campus Crime and Security Survey for submission to the United State Department of Education, Office of Postsecondary Education. This report will be made available to the public by October 1st of each year. This report is posted to the Cox College website for viewing. The most recent report can be found here.

If you would like to receive a hard copy of the Annual Security Report, you can make a personal request, written request, email or phone request to:

Cox College
Director of Compliance and Assurance
1423 N. Jefferson Avenue
Springfield, Missouri 65802

417-269-3598

compliance@coxcollege.edu

34 CFR 668.46(b)(12)

Under provisions of the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Registration Act (Wetterling Act) 34 CFR 668.46(b)(12), any person who is required to register under a state sex offender registration program must notify the state when he or she enrolls at an institution of higher education or is employed at such an institution and must notify the state of any change in enrollment or employment at an institution of higher education. Sex offender registration information is to be transmitted from each state to the law enforcement entities where the registered sex offenders reside. In Missouri, the sex offender list is maintained at the county level.  Members of the College community who wish to be informed of the identities of registered sex offenders who reside in Greene County or a surrounding county may access this information through the following links: 

34 CFR 668.46(g)(1)-(6)

It is the desire of Cox College to provide a safe environment for all members of the college community.

 

Fire

Upon finding a fire in the college:

  • Notify anyone in the area that a fire exists.
  • Pull the nearest fire alarm. Fire alarms are located at every exit and at intervals along each hall.
  • Use appropriate judgment in utilizing fire extinguishers.
  • On exiting the room, close windows (if possible), close the door to the room to limit the spread of fire and smoke and evacuate the building.
  • Notify the receptionist (if possible), of the location, type and extent of the fire.

 

Use of Fire Extinguishers

All fire extinguishers are dry chemical to enable them to be used safely on any type of fire. To allow ample time to escape the area, anyone attempting to use an extinguisher should be aware that the fire should be able to be contained within 30 seconds or less. If unable to smother or extinguish the fire within this period of time, the individual should simply exit, close the door, escape the area, pull the nearest fire alarm and notify the receptionist of the exact location of the fire. Students should be aware of the location of fire extinguishers.

 

Evacuation of the College

  • Possible exits are clearly marked with “EXIT” signs. Maps are located by every fire alarm, as well as in strategic locations in hallways. Each map indicates two possible exits for that area. Use the nearest exit that is not obstructed by smoke or flames.
  • Evacuate immediately and remain calm.
  • Do not return to the building for any reason after evacuation has begun.
  • Do not use the elevator.
  • Individuals in the area of the college leave by the nearest exit and assemble on Jefferson Avenue on the sidewalk area across from the college entrance.
  • Students in classes or with a group should reassemble with that group. Faculty are responsible for identifying and reporting any absences to the individual in charge of roll call.
  • Any individual not in class or with a group at the time of evacuation should report to the individual in charge of roll call.

 

Tornado

  • The receptionist will be notified when a tornado warning is in effect and will notify occupants of the College via loudspeaker.
  • Proceed by the nearest stairs to the basement areas without windows. These areas are:
    • Classroom 5
    • Hallway outside classroom 5
    • Basement hall (keeping a safe distance from glass areas at either end of the hall)
  • The telephone in classroom 3 may be used for communication.
  • All individuals evacuated to the basement will remain there until an “ALL CLEAR” is sounded.

Emergency Response and Evacuation Procedures are posted in the Faculty and Student Portals, posted around the College (Red Notebooks), and distributed on an annual basis. Print copies are available by contacting the Director of Compliance and Assurance.

Complete details about the Emergency Response Plan are available from the CoxHealth Department of Emergency Management, 417-269-4761 or can be found at the following web address: https://connect.coxhealth.com/emman/SitePages/Home.aspx

CoxHealth Security will provide an escort service to parking areas upon request. This service may be acquired at the college or Cox North by calling 269-3715 and Cox South by calling 269-6120, or by calling “0” for the switchboard operator from a Cox campus phone. Escorts will be uniformed security personnel.

34 CFR 668.46(g)(1)-(6)

Cox College is committed to providing a working and learning environment free of intimidation, violence, and threats and will make every effort to prevent incidents from occurring. Cox College condemns acts of violence and threats in the workplace and will make every effort to prevent incidents from occurring. Cox College follows the CoxHealth Workplace Violence Prevention Program.

It is the duty of all members of the college community to report threats or acts of violence. No reprisals will be tolerated for reporting threats of workplace violence or for serving as a witness in investigations of incidents. Violations of this policy by any person within the college community may lead to disciplinary action, up to and including immediate discharge, and/or legal action as appropriate. Whether direct or indirect, conduct that harms, threatens or intimidates another person will not be tolerated. This includes, but is not limited to:

  • Causing physical injury to another person.
  • Verbalizing threatening remarks.
  • Demonstrating intimidating or frightening gestures such shaking fists, pounding a desk or counter, punching or slamming a wall.
  • Possession of a weapon while on college property or while on college business. (A permit to carry a weapon does not supersede CoxHealth policy banning weapons.)
  • Intentionally damaging college property or the property of another individual.

While in the clinical setting, Cox College students and faculty will follow that individual facility’s violence prevention program and policies.

Employees are responsible to report all acts or threats of violence immediately to a supervisor, Human Resources and/or to the Security Department. Students should report all acts or threats of violence immediately to a ‘responsible employee’ (i.e., supervisor, faculty, department chair, director of compliance and assurance, vice president, president) or the Security Department. When necessary, the Security Department will respond to reports of violence in the workplace and contain the incident. Human Resources will investigate the incident with respect to any employee involvement.

Students should promptly inform the Director of Compliance and Assurance of any protective or restraining order that they have obtained with regard to partner violence. Employees should promptly inform the Human Resources Department of any protective or restraining order that they have obtained with regard to partner violence.

Workplace Violence Program

34 CFR 668.46(b) & (e); 34 CFR 668.46(e)(3)

In an emergency or dangerous situation, Cox College will, without delay and accounting for the safety of the community, determine the content of the notification and initiate the notification system unless issuing a notification will, in the judgment of responsible authorities, compromise efforts to assist a victim or contain, respond to, or otherwise mitigate the emergency.

Cox College will, in a manner that is timely, that withholds as confidential the names and other identifying information of victims, and that will aid in the prevention of similar crimes, report to the campus community on crimes that are:

  • included in its campus crime statistics, or
  • reported to local police agencies or to CoxHealth Public Safety, and
  • considered by the school to represent a threat to students and employees.

The Annual Security Report is located on the Cox College website. Paper copies are available upon request from the Compliance and Assurance Office.

The purpose of this policy is to assure the safety and well-being of patients, students, faculty and staff in the clinical and academic environments and to attest to clinical agencies the students’ eligibility to participate in clinical activities. Background investigations and drug screens will be conducted as a condition of enrollment for students admitted into any certificate or degree program.

Students currently employed by CoxHealth who have already undergone a background investigation will still be subject to a drug screen as a condition of enrollment into any certificate or degree program.

If the background investigation and/or drug screen results indicate adverse information, the admission to the College and certificate or degree program may be denied or rescinded. All background investigations and drug screening will be kept strictly confidential and disclosed only to those who have a legitimate educational interest in their contents or for any other purpose permitted by FERPA or state law. Questions about this policy and procedure may be directed to the Director of Compliance and Assurance.

College Catalog, pgs. 15 – 16

34 CFR 668.46(b) & (e); Public Law 101-226

In accordance with federal law, and as described in more detail below, CoxHealth and Cox College have adopted and implemented policies and programs to prevent the unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees.

Cox College strives to maintain a drug-free environment for both students and employees.  Cox College recognizes that misuse of alcohol and other drugs and the unlawful possession, use or distribution of illicit drugs and alcohol pose major health problems, are potential safety and security problems, can adversely affect academic, clinical, and job performance, and can generally inhibit the educational development of students.

Cox College is committed to the standards outlined by the Federal Drug-Free Workplace Act of 1988, the Anti-Drug Abuse Act of 1988, and the Drug-Free Schools and Communities Act Amendments of 1989. As a result of this commitment, Cox College has established regulations forbidding students to engage in the unlawful manufacture, distribution, dispensing, possession or use of illegal or illicit drugs and alcohol on Cox College premises or property or as part of any Cox College activity planned for or by students. These regulations shall assure that Cox College is in compliance with all applicable federal, state, and local statutes, regulations, and ordinances.

Cox College encourages all members of the college community to maintain civic and social responsibility when making decisions regarding the use of alcoholic beverages off Cox College premises. If a student demonstrates unsafe and/or unprofessional behavior that violates professional standards or state practice acts of each academic program, or calls into question the professional accountability of the student, corrective action will follow. Students are expected to adhere to the standards of behavior required of healthcare professionals. A one-time deviation from safe practice may be sufficient to judge a student’s behavior unsafe.

Practicing in a clinical setting or coming to class under the influence of alcohol and/or drugs (illegal or prescribed) is prohibited and warrants corrective action. If the College or a clinical site has reasonable suspicion that the student is under the influence of drugs or alcohol, the student will be removed from the college or clinical environment, placed on temporary suspension, and evaluated. Cox College may require a student to submit to a blood, breath, and/or urine test for drugs and/or alcohol.

Students are expected to remain drug free and in a suitable physical and mental condition for the learning environment. Drug screening will be performed on all students who are enrolled in the educational programs.  Students suspected of being under the influence will be removed from the college environment, placed on temporary suspension, and an evaluation will be done which may include drug testing. If suspected, Cox College will comply with the CoxHealth Drugs and Alcohol in the Workplace policy. Reasonable suspicion may be drawn from:

  1. An observable phenomenon such as direct observation of drug use and/or the physical symptoms, alcohol on the breath or manifestations of being under the influence of a drug;
  2. Abnormal conduct, which is not limited to, but could include slurred speech, staggered gait, flushed face, dilated/pinpoint pupils, wide mood swings, deterioration of performance to include absenteeism, tardiness and/or frequent/severe on the job injuries;
  3. Information that a student has caused or contributed to an accident while on clinical that resulted in an injury requiring treatment by a licensed health care professional;
  4. A report of use while in the student role provided by reliable and credible sources and which is independently collaborated;
  5. Evidence that an individual has tampered with a drug test;
  6. Evidence that an individual has tampered with a drug test he/she was administered; and/or,
  7. Evidence that a student is involved in the use, manufacture, possession, sale, solicitation or transfer of drug(s).

Cox College employees are also subject to the CoxHealth Drugs and Alcohol in the Workplace policy. The policy is available online in Policy Manager.  Print copies may be requested from CoxHealth Human Resources or Cox College Compliance and Assurance office.

 

Sanctions

The transfer, sale, or use of alcohol or illegal drugs while on Cox Health Systems premises could result not only in disciplinary action against the individual(s) involved, but also may result in referral for legal prosecution. The legal sanctions under local, state, and federal law may result in the imposition of fines, probation, or incarceration.

Students:  Cox College will impose sanctions, consistent with local, state, and federal law, for violations of college alcohol and drug policies and the Student Code of Conduct. Sanctions may include a verbal warning, written warning, loss of privileges, probation, suspension, expulsion from the campus, or imposition of a lesser sanction. Sanctions may also include classes, community service, referrals for appropriate counseling and/or referral to local law enforcement for prosecution. If a student is convicted of violating criminal laws regarding alcohol or drugs, they may be subject to civil action. Legal sanctions may include classes, community service, fines, prison terms, loss of driving privileges, and mandated rehabilitation programs.

Employees:  Violations of the foregoing standards and policies can result in disciplinary action up to and including discharge for employees.

 

Additional Information Regarding Potential Legal Sanctions

Local, state and federal laws also prohibit the unlawful possession, use, distribution and sale of alcohol and illicit drugs. Applicable legal sanctions under state, local, and federal law can include: forfeiture of personal property and real estate, fines, revocation of driver’s license, probation, parole, imprisonment, mandatory minimum sentences, and deportation for non-US citizens. Conviction of a federal drug crime can also result in the loss of eligibility for federal financial aid.

 

Federal Penalties

A listing of Federal Trafficking Penalties obtained from the U.S. Drug Enforcement Administration, can be found at:

https://www.dea.gov/pr/multimedia-library/publications/drug_of_abuse.pdf

 

Missouri Penalties

Missouri drug regulations can be found at (Effective 1/1/17):

http://www.moga.mo.gov/mostatutes/ChaptersIndex/chaptIndex195.html

 

Local Sanctions

Springfield City Code prohibits the following alcohol-related offenses:

  1. Possession by persons under 21 years of age of any beer, wine or intoxicating liquor. Section 10-4 of the Springfield City Code.
  2. Open containers of alcoholic beverages in motor vehicles within the passenger compartment of any motor vehicle that is being operated upon a public way. Section 10-8 of the Springfield City Code.
  3. Possession, sale or consumption of alcoholic beverages in certain public places. No person may sell, give away, purchase or dispense any intoxicating liquors on public streets or alleyways, nor may any person sell, dispense, give away, offer to sell or possess or consume any alcoholic beverage in any city park. No person shall sell, purchase, dispense or possess any alcoholic beverages on school property, on the Downtown Pedestrian Shopping Mall or in Ozark Jubilee Park or Courthouses. Section 78-4 of the Springfield City Code.
  4. Consumption or possession of alcoholic beverages. No person may possess or consume any alcoholic beverage on any business premise except those licensed by the city to sell alcoholic beverages. Section 78-189 of the Springfield City Code.
  5. Each of the above offenses is punishable by a fine of up to $1,000 or imprisonment up to 180 days, or both fine and imprisonment.  Sections 1-7 of the Springfield City Code.

In accordance with CoxHealth System policy and efforts to promote and encourage healthy lifestyles, Cox College is a tobacco-free environment. Use, sale or distribution of tobacco products is prohibited inside and outside all buildings on the Cox College campus. All CoxHealth buildings, grounds and parking lots are tobacco-free. Tobacco use will not be permitted in or within 500 feet of Cox hospital and CoxHealth facilities including public rights of way. Employees/students may not smoke or use tobacco in any form while wearing their CoxHealth photo ID badge or in CoxHealth issued uniforms, scrubs or other clothing provided by CoxHealth whether at work or off duty. Employees/students may not smoke in their vehicles while on campus. Employees/students with an offensive smoke odor on or in their clothing may be asked to change into a set of hospital-issued scrubs or sent home on their own time to change clothes. Failure to comply may result in disciplinary sanctions. 

Tobacco-Free Environment Policy

34 CFR 86

Cox College is committed to providing a healthy, safe, and learning environment for their students, faculty, staff, and guests. Part 86, the Drug and Alcohol Abuse Prevention Regulations (EDGAR) requires, that, as a condition of receiving funds or any other form of financial assistance under any federal program, an institution must certify that it has adopted and implemented a program to prevent the unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees both on college premises and as a part of any of its activities.

Cox College has created a program that complies with the regulations to do the following:

  • Annually notify each employee and student, in writing, of standards of conduct; a description of appropriate sanctions for violation of federal, state, and local law and campus policy; a description of health risks associated with alcohol and drug use; information on available treatment programs.
  • Develop a sound method for distributing annual notification information to every student and staff member each year.
  • Conduct a biennial review on the effectiveness of its alcohol and drug use program and the consistency of sanction enforcement.
  • Maintain its biennial review material on file so that, if requested to do so by the U.S. Department of Education, the campus can submit it.

 

Alcohol and Other Drugs Biennial Review

Cox College compiles a Biennial Review of the College alcohol and drug policy and initiatives.  The Biennial Review includes: a review of policy, annual notification, goals, enforcement/sanction consistency, campus efforts, measured effectiveness of the policy and programs through a SWOT analysis, and identified improvements that can be made. Cox College will conduct a biennial review by the end of each even numbered calendar year, and the review will be conducted by the Director of Compliance and Assurance, the Policy and Compliance Council, and the CoxHealth Public Safety and Security department.  The review will be provided to the President for review.

 

Health Risks

Substance abuse may result in a wide array of serious health and behavioral problems. Substance abuse has both long and short-term effects on the body and the mind. Alcohol and drugs are toxic to the human body. In addition to the problem of toxicity, contaminant poisonings often occur with illegal drug use. HIV infection with intravenous drug use is a prevalent hazard.

Acute health problems may include heart attack, stroke, and sudden death, which can occur for first time cocaine users. Long lasting effects caused by drug and alcohol abuse can cause problems such as disruption of normal heart rhythm, high blood pressure, leaks of blood vessels in the brain, bleeding and destruction of brain cells, possible memory loss, infertility, impotency, immune system impairment, kidney failure, cirrhosis of the liver, and pulmonary damage. Drug use during pregnancy may result in fetal damage and birth defects causing hyperactivity, neurological abnormalities, and developmental difficulties.

 

Additional Health Risks

Provided courtesy of the University of Washington

Resources

Cox College strongly encourages a student or employee who might be dealing with a drug or alcohol abuse to seek counseling, treatment, and/or rehabilitation. There is no available on-campus counseling. However, there are drug and alcohol abuse resources available in the near-campus community, on-line, and/or by telephone. Any member of the College community that is experiencing symptoms associated with their own or someone else’s alcohol or drug use is encouraged to seek help.

The following contact numbers and hotlines are available for counseling, treatment and rehabilitation:

 

Substance Abuse Treatment Locator

www.findtreatment.samhsa.gov
1-800-662-HELP or 1-800-662-4357

 

Alcoholics Anonymous

www.aa.org

 

Cocaine Anonymous

www.ca.org
1-800-347-8998

 

Nar-Anon

http://nar-anon.or
1-800-477-6291

 

National Council of Alcoholism and Drug Dependence Hope Line

www.ncadd.org
1-800-NCA-CALL or 1-800-622-2255

 

Springfield

  • Center for Addictions: 1423 N. Jefferson St., Springfield, MO 65802
  • Burrell Behavioral Health: 1300 Bradford Parkway, Springfield, MO 65804
  • Alternative Opportunities, Inc. (Carol Jones Recovery Center for Women): 2411 W. Catalpa St., Springfield, MO 65807
  • Sigma House: 800 South Park Avenue, Springfield, MO 65802
  • Springfield Valley Hope: 1661 W. Elfindale Drive, Springfield, MO 65807

 

Greene County

  • Sheriff’s Office 417-868-4040
  • Springfield Police 417-864-1810
  • Missouri Drug/Alcohol Help Hotline 800-662-4357
  • Missouri Drug Rehabilitation Treatment Center 800-435-2890

Cox College adheres to the CoxHealth HIPAA Privacy Manual and related policies. It is the policy of CoxHealth to protect the privacy of patient health information, known as Protected Health Information or “PHI”, in accordance with the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), the Health Information Technology for Economic and Clinical Health Act (“HITECH”), and the rules and regulations promulgated thereunder, as amended (“the Privacy Rule”). 

The HIPAA Privacy Rule establishes national standards to protect individuals’ medical records and other personal health information and applies to health plans, health care clearinghouses, and those health care providers that conduct certain health care transactions electronically.  The Rule requires appropriate safeguards to protect the privacy of personal health information, and sets limits and conditions on the uses and disclosures that may be made of such information without patient authorization. The Rule also gives patient’s rights over their health information, including rights to examine and obtain a copy of their health records, and to request corrections.

Additional information may be obtained by contacting the Cox College Director of Compliance and Assurance or the CoxHealth HIPAA Privacy Officer at 269-7655.

20 U.S.C. 1092(a)(1)(V)

As healthcare students, Cox College students are at increased risk of exposure to communicable and blood borne illnesses (including, but not limited to: influenza, hepatitis, pertussis). All Cox College students must review and sign the CoxHealth Blood/Body Fluid Exposure Policy as a condition of enrollment into any certificate or degree program. Please refer to your Program Handbook and CoxHealth policy for guidance should an exposure occur.

Students are required to maintain complete and current health and immunization records with the college’s Faculty Support Specialist. Failure to do so may result in ineligibility to enroll and/or continue in Cox College courses. This requirement ensures the well-being of students, patients and the Cox College community.

Cox College adheres to the CoxHealth Influenza Vaccination for Healthcare Workers policy. Healthcare worker (HCW) refers to all persons paid or unpaid, working in a healthcare setting who has the potential for exposure to patient and/or infectious materials including body substances, contaminated medical supplies and equipment surfaces, or contaminated air. Influenza vaccination will be required of all HCWs (Healthcare Workers), each year, unless an exemption has been granted as described in the CoxHealth policy.

Blood-Body Fluid Exposure and Follow-up Policy

Catalog, pg. 15

20 U.S.C. 1092(a)(1)(V)

The following requirements must be completed before beginning program-specific courses (unless otherwise noted in the specific program). It is the responsibility of the student enrolled at Cox College to maintain these requirements.

 

Immunization Requirements:

  • Tetanus/Diphtheria/Pertussis – Current Tetanus/Diphtheria (TD) immunization status (booster required every ten (10) years) AND documentation of one dose of adult pertussis vaccine (Tdap).
  • Varicella – Initiation or completion of vaccine series OR laboratory confirmation of immunity.
  • Hepatitis B – Initiation or completion of vaccine series OR laboratory confirmation of immunity.
  • Measles/Mumps/Rubella (MMR) – Initiation or completion of vaccine series OR laboratory confirmation of immunity.
  • Tuberculosis Screening (TB) – Documentation of current TB screening.

Catalog pg. 24

Students are to report any injuries or accidents occurring during classroom or laboratory activities to a faculty member who will facilitate completion of an incident report required by the College. Individual clinical agencies may require an additional report of the incident. Students who sustain injuries during nursing laboratory activities should be referred to the Emergency Departments at Cox North or Cox South campuses or to Urgent Care at Cox Walnut Lawn.